With the advent of the era of big data, the types and quantity of information show an explosive growth, followed by the number of files to be filed and the types of files also increase, and the collection, management, supervision, utilization and protection of files become more and more complicated and onerous. Among them, the indoor environment and file management become the current needs of file management.

In general, there are several pain points in the environment of archives room

1) The design of archives is totally closed, and the ventilation is not smooth; Many years of old archives are easily affected by moisture and corrosion, which leads to file damage and unnecessary management trouble.

2) Due to the need to place anti insect, anti mildew and other drugs in the archives, as well as the fact that the aged archives are easy to breed bacteria, all kinds of microorganisms and harmful gases are produced in the archives. As a result, the health of the archives staff who often work in the archives and frequently enter the archives is affected by toxic and harmful substances, and they are more likely to suffer from some diseases than ordinary people.

Among them, the management of archives also faces the following problems

1) Frequent borrowing and transferring of original archives makes the circulation process not transparent enough and the supervision is not easy.

2) Due to the accumulation of archives, especially in the case of large capacity archives, the traditional manual management of archives highlights the problem of low efficiency.

3) For the storage of many kinds of archives, there are problems of low retrieval efficiency and poor accuracy.

4) When it comes to the security of archives, it may be that people only want to be authorized to search, consult and call within a certain scope, but in reality, it is impossible to strictly distinguish and define the above permission settings.

Based on the above situation, archives intelligent management supervision and security protection have become the main demands of most archivists.

The intelligent file management solution, based on the industry-leading CPS cloud IOT engine, is a set of standardized and efficient management requirements solution for asset inventory management of various industries, which can effectively achieve the management objectives of accurate and automatic inventory of files, cloud query, file access management, etc.

The scheme integrates the modularized intelligent terminal hardware, such as IOT sensor technology, intelligent file intensive shelf, RFID mobile inventory terminal, RFID unmanned channel, air conditioning controller, intelligent access control, water leakage sensor, etc., with intelligent WMS asset management system and cross industry third-party IT business system (ERP / WMS, etc.) by combining edge computing, big data and cloud computing, Realize the multi-party cooperation, full closed-loop intelligent, automatic and unmanned process management of fixed assets supervision.

L core functions:

Intelligent guidance: the system has the function of file guidance, which can locate and guide the documents according to the retrieval (display the specific location of the corresponding files on the screen: several rows, columns, cabinets, etc.), and can also open and close the dense shelves through the voice assistant, which can fully improve the efficiency of file search, and can automatically take out the files through the RFID unmanned channel The archives in the filing cabinet are identified to realize the intelligent storage management.

Anti theft Management: the entrance of the archives is equipped with intelligent access control, only authorized users are allowed to enter the archives. In the retrieval area, the entrance of the archives area is equipped with RFID unmanned channel, which is used as the function of file ex warehouse review. When the document is detected not in the ex warehouse list, it will voice alarm and inform the administrator.

Constant temperature and humidity: through the temperature and humidity data collected by the air conditioning controller, automatic comparative analysis, intelligent switching indoor temperature function, realize unattended automatic constant temperature and humidity. It can get rid of the hidden danger of dryness and dampness and prolong the life of archives.

Environmental monitoring: through the air conditioning controller to detect the temperature and humidity changes in the archives area, to prevent fire; Support output control signal, data acquisition, fault feedback and other functions, and integrated in a module for unified management, and support the formation of Kanban display in the museum large screen.

	Maintenance area The maintenance area is often used to place intelligent materials
Lock hook Used with lock, only for smart cabinet
	lock Placed in the cabinet, it is beautiful and will not affect the use
Doorpost Enhance the flexibility of the door, also enhance the precision of the door, and use it with the intelligent cabinet